Division Information Management Coordinator

March 9, 2026

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If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Division Information Management (IM) Coordinator, you will support the Information Management (IM) section in developing and maintaining a comprehensive IM Program across the Water Business Unit. You will identify divisional business requirements and develop and implement division-specific processes, standards, guidelines and best practices. You will also manage the division's IM requirements and act as the Division Records Management Coordinator and library administrator of IM systems. Primary duties include:

Support the development of the Water Information Management program by gathering IM business requirements through consultation with Water Services business groups.
Manage IM requirements at the division level, collaborating with the IM team and providing coordination, guidance and advice for specific IM requirements within the Business Unit.
Assist in the response to Access to Information requests and act as the Division's Records Management Coordinator and library administrator.
Ensure IM governance, policy interpretation, and support/coordination of Division Administrative and records staff.

Qualifications

A completed 1-year certificate and at least 5 years of experience in Records and Information Management; OR
A completed 2-year diploma and at least 3 years of experience in Records and Information Management.
Experience and proficiency with electronic information management applications such as Content Server or SharePoint (or equivalent) is required.
A valid class 5 driver's licence (or provincial equivalent) and the occasional use of a personal vehicle for business use is required.
Experience handling confidential information, supported by a working knowledge of information management principles and ATIA and POPA legislation is essential.
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and experience with SharePoint, Microsoft Azure, and Power Apps would be considered an asset.
Success in this position requires strong interpersonal and organizational skills, excellent communication skills, ability to work collaboratively with a variety of parties, and the independence to plan and organize own work with minimal supervision or direction.

Pre-employment Requirements

Successful applicants must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Water Services

Position Type: 1 Permanent

Location: 625 25 Avenue SE

Compensation: Pay Grade 8 $39.00 - 52.14 per hour

Days of Work: This position typically works a 5 day

work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: March 20, 2026

Job ID #: 313827

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