Administrative Support Technician / Grant Support (part-time)

March 11, 2026

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<div style="text-align: center;"> </div><img src="https://secure.neogov.com/images/AgencyImages/jobposting/2292/jobpostings/image/20260304161817_AdminSupprtTechImage.jpg" style="width: 438px;" class="fr-fic fr-dii" data-uw-rm-alt-original="" alt="Join the City of Medford Parks & Recreation team in a dynamic part-time role where variety is the norm and your work helps keep essential operations running smoothly. As an Administrative Support Technician / Grant Support, you’ll support a wide range of functions including grant research and tracking, contracts processing, financial and records support, customer service, and database management, all while working closely with department leadership and staff across the organization." data-uw-rm-alt="CT"> Join the City of Medford Parks & Recreation team in a dynamic part-time role where variety is the norm and your work helps keep essential operations running smoothly. As an Administrative Support Technician / Grant Support, you’ll support a wide range of functions including grant research and tracking, contracts processing, financial and records support, customer service, and database management, all while working closely with department leadership and staff across the organization.<div style="text-align: center;">This is a great opportunity for someone who is detail-oriented, tech savvy, and comfortable balancing multiple priorities in a fast-paced environment. From assisting the public at the front desk to supporting internal projects and helping move important Parks initiatives forward, you’ll play a key role in the day-to-day success of the department. If you enjoy meaningful administrative work, strong teamwork, and public service, we encourage you to apply!</div> Required Education and Experience:<ul><li>Graduation from high school or GED equivalent; and</li><li>Four (4) years of progressively responsible administrative experience that includes frequent communication with customers, or the public, requiring strong service-oriented skills.</li><li>Bachelor’s degree in business management, business administration, public administration, or other specific area of study as deemed applicable may substitute for the two (2) years of experience.</li></ul> Available Schedule: <ul style="list-style-type: disc;padding: 0.0px 0.0px 0.0px 40.0px;color: inherit;font-style: normal;text-align: left;text-indent: 0.0px;"><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Part-time schedule of up to 24 hours per week<ul><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">3 - 4 days per week</li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Work hours will be scheduled Monday through Friday between 8:00 a.m. and 5:00 p.m.</li></ul></li></ul><div style="text-align: center;"> </div>The anticipated hiring range for the Administrative Support Technician position is $24.56 (first step) to $25.79 or $27.08 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, and qualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range, allowing opportunity for annual movement through the steps. INCLUDED BENEFITS: <ul style="padding-left: 40px; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; font-weight: 400; text-align: left; text-indent: 0px;" id="isPasted"><li style=" padding: 0px; margin: 0px;">Oregon Public Employee Retirement System (PERS) retirement contributions paid by employer for part-time, year-round positions.</li><li style=" padding: 0px; margin: 0px;">Paid sick leave - one (1) hour accrued for every 30 hours worked.</li><li style=" padding: 0px; margin: 0px;">Access to the City's <a href="https://medfordoregon.gov//files/assets/public/human-resources/documents/recruitment/gym-flyer.png" target="_blank" style=" color: inherit; text-decoration: none;" data-uw-rm-brl="PR" data-uw-original-href="https://medfordoregon.gov//files/assets/public/human-resources/documents/recruitment/gym-flyer.png" aria-label="fully equipped fitness center - open in a new tab" data-uw-rm-ext-link="" uw-rm-external-link-id="https://medfordoregon.gov//files/assets/public/human-resources/documents/recruitment/gym-flyer.png$fullyequippedfitnesscenter">fully equipped fitness center</a> 24/7</li></ul><img class="fr-fic fr-dib" src="https://secure.neogov.com/images/AgencyImages/jobposting/2292/jobpostings/image/Gym Screenshot 2022-09-12 085714.jpg" style="width: 565px; display: block;" data-uw-rm-alt-original="" alt="The anticipated hiring range for the" data-uw-rm-alt="CT"><div> </div>Essential Functions of the Position: <ul style="margin-bottom: 3pt;" data-pasted="true"><li>Responds to requests for information from the public, internal departments, and employees, including calls, correspondence, customer service interaction, distributing mail, etc.</li><li>Performs administrative duties, processing mail, filing, etc.</li><li>Produces and distributes documents, extracts and compiles data for reports, and processes records.</li><li>Uses prescribed procedures to process, distribute, record, and destroy sensitive information and records; maintains and coordinates records retention activities.</li><li>Assists with the research, submission, administration, compliance and reporting of department grants.</li><li>Provides administrative oversight for financial processes, including accounting, purchasing, accounts payable/receivable, and purchasing card processing. Codes and processes invoices, purchase orders, etc.</li><li>Provides backup to the front desk at the Santo Center providing friendly and outgoing customer service to the general public.</li><li>Processes customer transactions for entry into Rogue X, program registration, and facility rentals.</li><li>Handles and reconciles cash from daily transactions.</li><li>Accurately verifies and enters employee’s scheduled hours, time off, and overtime; provides hours to the payroll department for timely processing.</li><li>Assists the Office Administrator and department staff with projects, requests for proposals, capital improvements, comprehensive spreadsheets, public outreach, etc. Creates, processes, and tracks contracts. </li><li>Acts as liaison with contractors to assist with City, State and/or Federal processes.</li><li>Acts as the technology liaison, including database management.</li><li>Supports/assists Office Administrator or other staff with special events, projects, comprehensive spreadsheets, public outreach, etc.</li><li>Trains staff in customer service processes, software upgrades and database changes.</li><li>The scope of the assigned area will depend on the departmental structure and is as the discretion of the department director.</li></ul> Other Functions of the Position: <ul style="margin-bottom: 3pt;" data-pasted="true"><li>May be responsible for assisting staff with workload, directing tasks, training, etc.</li><li>Prepares and schedules meetings with staff.</li><li>Reviews and works with confidential documentation.</li><li>Performs other duties as assigned to support the overall function of the department and organizational goals.</li><li>Demonstrates regular, reliable, and punctual attendance.</li><li>Upholds the values of the organization and has strong customer service orientation.</li><li>Handles job stress and interacts effectively with others in the workplace.</li><li>Fosters an environment that embraces diversity, integrity, trust, and respect.</li><li>Is an integral team player, which involves flexibility, cooperation, and communication.</li></ul> Competencies: Active Listening - Effective performers offer their full attention when others speak. They listen actively, giving verbal and nonverbal cues of interest. When the speaker has finished, they paraphrase what was said to ensure understanding. Communicativeness -Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their peers and supervisors have the current and accurate information needed for success. Customer Orientation - Effective performers attend to customers in a timely manner. They view the organization through the eyes of the customer and go out of their way to anticipate and meet customer needs. They continually seek information and understanding regarding market trends. Technology Savvy - Effective performers use technology to be successful int their organizational role. They value technology and understand the necessity of leveraging it to stay productive and competitive. They are proactive in investigating and adopting new technologies to achieve competitive advantage. Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals. Work Environment & Physical Demands: This position requires inside, office desk work that includes exposure to regular office noise and distractions, adequate lighting, and regulated HVAC systems in relation to temperature. This environment may also include interactions with the public. To perform this job successfully, an individual must be able to accomplish each of the essential job functions satisfactorily. This position involves extended periods of sitting and standing, with occasional walking, crouching, bending, stooping, twisting, turning, and balancing. The employee is regularly required to operate a variety of automated office machines which include a computer, printer, copy machine, calculator, telephone, etc. <a href="https://www.medfordoregon.gov//files/assets/public/human-resources/documents/recruitment/i-act-core-values.pdf" target="_blank" data-uw-rm-ext-link="na" data-uw-pdf-br="2" data-uw-pdf-doc=""><img alt="IMPORTANT (Please read):" class="fr-fic fr-dii" src="https://secure.neogov.com/images/AgencyImages/jobposting/2292/jobpostings/image/Core%20Values%20Header%20Picture-small%20M(5).PNG" style="height: 61.4207px;width: 122.0px;" data-uw-rm-alt-original="" data-uw-rm-alt="CT"></a><div style="text-align: center;"> </div>IMPORTANT (Please read):<ol style="list-style-type: decimal;padding: 0.0px 0.0px 0.0px 40.0px;color: inherit;font-style: normal;text-align: left;text-indent: 0.0px;"><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">It is important your application shows all the relevant experience you possess.</li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Applications may be rejected if incomplete.</li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a "see resume" response. </li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.</li></ol>How to Apply: <ol><li>Applications are only accepted online and must be received by the posted closing date/time.</li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Selection procedures and timelines subject to change. </li><li>Those selected must be able to provide proof of legal right to work in this country. </li></ol> Hiring will be subject to successful completion of the following: <ul><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Criminal history background investigation</li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Favorable driving record </li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Clear drug screen following federal law </li><li style="list-style-type: inherit;padding: 0.0px;margin: 0.0px;">Professional reference check</li></ul> Questions or Assistance: <ul><li>If you have questions about the job posting, please contact the Human Resources department at (541) 774-2014. </li><li>For technical assistance completing your online application, please contact Government Jobs at (855) 524-5627.</li></ul>

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1. HOW DO YOU PLAN YOUR DAY?

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5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...