Administrative Assistant (Remote or Hybrid)

February 24, 2026

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Administrative Assistant (Remote or Hybrid)

Office of Sponsored Programs - Pennsylvania-Pittsburgh - (26001027)

The Office of Sponsored Programs at the University of Pittsburgh is seeking a qualified Administrative Assistant.

This position is responsible for supporting the schedule and calendar of the Vice Chancellor for Sponsored Programs and Research Operations, as well as providing administrative support to the Research Concierge Program. This role also provides general administrative support for the Office of Sponsored Programs and serves as the primary point of contact for its general phone line. The candidate will be proficient in using computer software, such as Outlook, Microsoft Teams, Zoom, PowerPoint, Excel, and other internal electronic systems and shared databases. Strong customer service and organizational skills are required, along with professionalism, tact, discretion, and initiative.

The Office of Sponsored Programs (OSP) is a mission-driven central office that values a team-oriented workplace and actively encourages internal career advancement. OSP partners with faculty and staff to support the University's $1.25B annual research enterprise. For more information on the University of Pittsburgh's research accomplishments, watch the Annual Report 2024-2025 video at this link:

This position is available as 100% remote or hybrid, depending on the candidate's preference. Candidates must submit both a cover letter and resume to be considered for this opportunity.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Provides administrative and clerical support to team and department leadership.
Serves as the primary point of contact for the department's main phone line.
Manages calendar and schedule for department's senior leadership.

Position requires excellent analytical skills, proofreading skills, and the ability to work professionally in stressful situations. Must be self-motivated.

Physical Effort

Position is primarily sedentary.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant III

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

Associate's Degree

Minimum Years of Experience Required

5

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday 8:30-5:00

Work Arrangement

Remote: Teams working from different locations (off-campus).

Hiring Range

$35,000 - $45,000 annual

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable

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